Join The Harlow's School Bus Team!!! Harlow's is in search of a Account Specialist in our Bismarck, ND office.
POSITION SUMMARY
Assist with the management of the accounting department by performingaccounting and clerical tasks related to the efficient maintenance and processing of accounts payable and receivable transactions.
These duties include processing payments, tracking payments, leading the collection effort of past due accounts, ensuring the proper application of cash as well as maintaining AP/AR management reports.
The person in this position should be a researcher with exceptional communication and organizational skills.
This role requires a detail-oriented and self-motivated mindset with a high dedication to accuracy and efficiency.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.
· All positions are required to know, understand, and follow all corporate guidelines as outlined in the company handbook.
· All positions are required to follow federal, state, local and company safety guidelines and procedures always while working on company premises or doing company business.
· All positions will at time be required to perform company related duties beyond the scope of the job title and description.
Essential Functions Statement (s)
· Utilizes QuickBooks Online Advanced, Excel, Word, Adobe Acrobat Pro and Outlook to perform duties and responsibilities, with intermediate level of proficiency.
· Operates office equipment including personal computer, copier, fax machine and 10-key calculator.
· Develops automated spreadsheets.
· Processes accounts receivable transactions timely and accurately.
· Processes, verifies, and posts customer receipts in the accounting system by recording cash, check, ACH, and credit card transactions.
· Researches payment discrepancies prior to posting of receipts.
· Prepares bank deposits.
· Researches and resolves account discrepancies and answers customer inquiries.
· Initiates and supports collection efforts on past-due accounts.
· Generates and monitors meaningful weekly accounts receivable reports and distributes them to management.
· Assists in gathering and compiling data to generate monthly revenue reports as well as other reports relevant to accounts receivable.
· Reviews and verifies invoices and check requests.
· Sorts, codes and matches invoices.
· Sets invoices up for payment.
· Enters and uploads invoices into accounting system.
· Tracks expenses and processes expense reports.
· Reconciles and processes credit card expense reports.
· Prepares and processes electronic transfers and payments.
· Prepares and performs check runs.
· Posts transactions to journals, ledgers and other records.
· Reconciles accounts payable transactions.
· Prepares analysis of accounts.
· Monitors accounts to ensure payments are up to date.
· Researches and resolves invoice discrepancies and issues.
· Reconciles monthly vendor statements.
· Maintains telephone and personal contact with staff and vendors and responds to inquiries.
· Maintains vendor and customer files.
· Organizes and maintains up to date financial records.
· Reads, uses and is familiar with computer systems manuals and procedures, maintains and updates procedural manuals as needed.
· Assists in financial management and analysis, as requested.
· Organizes and maintains retention of files in accordance with document retention policies and requirements.
· Assists with month end closing.
· Provides supporting documentation for audits.
· Performs administrative and clericals tasks as directed by the Controller and/or Senior Leadership such as filing, data entry, ordering supplies, and processing mail.
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