Office Coordinator

*POSITION TITLE: *Office Coordinator *APPLICATION REQUIREMENTS:* Resume AND Cover Letter *GENERAL SCOPE OF DUTIES:* This position leads and supports various office administrative and financial functions.
Administrative: * Oversee projects and processes in the office and serve as the lead point of contact for a variety of contracts that support ongoing operations * Coordinate computer, software, network, phone systems purchasing and troubleshooting with the support of a third-party contractor * Be responsive to phone and email correspondence * Manage office supplies * Perform a variety of tasks using GNDC's association management software and other office Use of technologies * Assist with board meeting preparation, logistics, minutes, and follow-up * Take on additional tasks/special projects at the discretion of the President * Support GNDC events by assisting other staff as needed * Responsible for a variety of membership support functions Financial: * Manage all accounts payable and receivable activity, including maintaining accurate financial records and other necessary information for all GNDC accounts.
Note: GNDC contracts with a third party for payroll & accounts payable processing and preparing monthly financial statements * Make recommendations relating to financial record-keeping * Ensure GAP compliance with applicable financial reporting requirements (with contractor support) * File appropriate state and federal employer/employee reports as required * Maintain records for staff leave and sick time * Track and maintain employee benefit information * Ensure the filing system is orderly and that necessary documentation is available for staff members and as required by law * Assist with annual budget preparation and implementation * Prepare documentation for annual outside audit and assist outside professional service for income tax preparation *Basic Requirements* * ​Must have excellent verbal and written communication skills * Must possess Microsoft Office experience – Word, Excel, Outlook, PowerPoint * Proficient with QuickBooks * Bachelor's degree and two years of experience or an equivalent combination of education and experience applicable to the position's responsibilities.
Non-profit experience is preferred but not required * Generally 8:00 am to 5:00 pm Monday through Friday (though occasionally evening meetings and overnight travel will occur) * Driver's License and reliable transportation to arrive at work * Ability to occasionally lift and move up to 35 pounds and infrequently lift and move up to 55 pounds.
* Ability to successfully pass a background check *REPORTS TO:* President & CEO *COMPENSATION & BENEFITS* * Salary negotiable with potential bonus opportunities Other benefits to be offered by GNDC include: * Health, dental, and vision insurance on an employer/employee cost-shared basis * Vacation - 2 weeks the first year * Life Insurance at 1 ½ times your annual salary * Sick Leave * Holidays: Major holidays plus two floating holidays * 401k with employer match after 90 days * Flexible spending: Medical and dependent care * Mileage reimbursement for business trips at the current federal rate _.
_ Job Type: Full-time Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * Monday to Friday Work Location: In person