Executive Administrative Assistant

*Executive Administrative Assistant* We are seeking a highly motivated and energetic Executive Assistant to join our team.
The ideal candidate will be a self-starter with a passion for delivering outstanding customer service and creating a positive experience for all our clients.
*Customer Service:* · Must be willing to always provide excellent customer service to all customers at all times.
· Answer and return phone calls and electronic communications in a prompt, friendly and professional manner.
· Build and maintain productive relationships with customers, take responsibility for customer satisfaction and loyalty.
· Act as liaison with all parties involved in the transaction, e.
g.
buyer, seller, listing agent, buyer agent, lender, mortgage broker and/or attorney.
· Help create a positive experience for all parties in the transaction.
· Greeting customers warmly and ensuring they feel welcome and attended to.
· Delivering excellent customer service and handling customer inquiries with care and attention.
· Assisting with accounts receivable tasks, including invoice processing and payment follow-ups.
· Maintaining the appearance of the lobby, coffee bar, and closing rooms, ensuring they are clean, organized, and welcoming.
· Collaborating effectively with other team members to support various office tasks and projects.
· Performing administrative duties such as filing, typing, copying, binding, scanning, etc.
· Handling sensitive information in a confidential manner.
*Primary responsibilities*: · Proven experience as an executive assistant, administrative assistant or in a similar role.
· Excellent communication and interpersonal skills · Strong organizational and time management skills · QT initial point of contact (phone, email, walk-ins) · Answering phones and directing calls to the appropriate party · Greet customers with a friendly warm welcome · Answer and forward emails to general info email account · Order entry – entering in new orders received · Assist with invoicing · Order office supplies on a weekly basis · Maintain lobby appearance, coffee bar and closing rooms daily *Skills:* · Self-motivated with a results-driven approach.
· Energetic and eager to tackle new projects and ideas.
· Ability to work independently and as part of a team.
· Attention to detail and problem-solving skills.
*Qualifications:* · Customer service oriented.
· Excellent demeanor, people person.
· Highly motivated and energetic.
· High standard of performance for self and others, monitors work to ensure freedom from errors, omissions or defects.
· Organized, a self-starter, and detail oriented.
· Excellent written and verbal communication skills including presentation skills.
· Ability to work independently while also being a team player.
· Proficiency with computers, Office products (Word, Excel, PowerPoint, and Outlook) and other technology.
· High School diploma: additional qualification as a personal assistant or secretary will be a plus.
Job Type: Full-time Pay: $18.
25 - $20.
67 per hour Expected hours: 40 per week Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday * No nights * No weekends Work Location: In person